> ## Documentation Index
> Fetch the complete documentation index at: https://docs.linkatect.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Folder rules

> How files are filed into portal sections and who can see them.

Folder rules link a folder inside each project on your server to a section and group in the portal. Each rule also sets who besides your team can see those files.

Your team in Studio always sees everything. A rule with no audiences keeps its files Studio-only.

## Standard folder layout

New studios start with this layout. Paths are inside each project's folder.

| Folder on your server | Portal section → group | Who can see it |
| - | - | - |
| `Drawings/Current` | Documents → Current Set | Client, Builder |
| `Drawings/Superseded` | Documents → Previous Issues | Client, Builder |
| `Survey` | Project Information → Survey | Client |
| `Title` | Project Information → Title | Client |
| `Certificates` | Project Information → Certificates | Client |
| `Site Photos` | Project Information → Site photos | Client |
| `Agreement/Client Agreement` | Client Agreement → Client Agreement | Client |
| `Agreement/Fee Letters` | Client Agreement → Fee letters | Client |
| `Contract/Construction Contract` | Contract Administration → Construction Contract | Client, Builder |
| `Contract/Claims` | Contract Administration → Progress Claims | Studio only |
| `Contract/RFIs` | Contract Administration → Requests for information | Builder |
| `Contract/Architects Advice` | Contract Administration → Architects advice | Client, Builder |
| `Contract/Defects` | Contract Administration → Defects | Client, Builder |
| `Meetings/Site` | Meetings → Site Meetings | Client, Builder |
| `Meetings/Design` | Meetings → Design Meetings | Studio only |
| `Meetings/Client` | Meetings → Client Meetings | Client |
| `Meetings/Authorities` | Meetings → Authorities | Studio only |
| `Invoices/Schedule` | Invoices → Invoice schedule | Client |
| `Invoices/Partially Paid` | Invoices → Partially paid | Client |
| `Invoices/Unpaid` | Invoices → Unpaid | Client |
| `Invoices/Paid` | Invoices → Paid | Client |
| `Design/Moodboard` | Design → Moodboard | Client |

Files in any other folder go to [For review](/studio/for-review).

## Folders that are never read

These folders are skipped entirely. Their files are never opened or uploaded:

* `Fee Proposals`, `Fees`, `Finance`
* `_Archive`
* NAS system folders such as `@eaDir` and `#recycle`

## Revisions

A file name ending in `Rev` plus a letter or number, such as `A101 RevB.pdf` or `A101_Rev-C.pdf`, counts as a revision of the same document. The newest revision becomes current and the older ones are kept as superseded.

## Changing the rules

Your folders don't fit this layout? Contact [hello@linkatect.com](mailto:hello@linkatect.com) and we'll set up rules that match how you already file. You don't need to move anything.


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